Reputation Management

How to Manage (and Repair) Your Organisation’ Online Track Record

By August 13, 2020No Comments

Online reputation management (ORM) is, at its core, a reflection of a business’s ethical requirements. A company with strong ethics which does business in an honorable and above-board method will find it has a much easier time managing its track record online, while a business that covers mistakes, lies, or posts phony evaluations will eventually find the opposite. In today’s hyper-connected world, it’s only a matter of time prior to an old misdeed is collected and exposed.

Being ethical and learning from the errors of others can provide a company a massive head start in safeguarding its online track record. Here are some ideas and finest practices to assist you take control of your online credibility.

Credibility management methods
Ethics plays a big part, it is not the whole photo. There are numerous credibility management case studies that involve proactive action, which boils down to good interaction. On the internet there is a mantra we can put in as basic law:

If you don’t communicate, you don’t exist.
Forward-thinking executives implement credibility methods that deal with all customer touchpoints. If their customer goes there, then the brand has an existence. I have actually seen a little, unidentified online forum grow and fester into a full-blown brand name crisis prior to anybody had even become aware of it.

Screen all communication channels. Manage them. Respond, engage, solve, assistance.

Related: 4 Common Presumptions About Online Reputation Management That Are Completely Wrong

How to get rid of a web page
Once in awhile, a business might find that it requires to get a websites taken off the Web. This could be for any variety of reasons, but a few of the most typical consist of:


Fake news

Brand abuse

Executive targeting by competitors

Fake items

Abuse of trademarks or copyrights

Getting a websites eliminated isn’t necessarily a basic or simple process; unless it’s simple to reveal that a websites is undoubtedly incorrect or defamatory, the material developers can typically point out free speech laws or similar defenses to keep it up. Nevertheless, there are a number of opportunities available to services and brand names that find themselves under attack.

Essentially, figuring out whether a site can be eliminated involves examining a host of various aspects to see if there were any violations. These elements can include:

Unwritten laws

ISP regards to use

Online search engine regards to usage or quality standards

Hosting site regards to use

There’s likewise precedent to look at the material author’s motivations, intent and background to see if they have any personal complaints versus the brand name that might motivate them to produce negative material. If it’s determined that there have been violations or that the content is disparaging or defamatory, companies have legal options to oblige the other party to get rid of the site.

How to file a DMCA
In cases where a company determines that content published on the Internet breaches a copyright, it can file to get that content eliminated under the Digital Millennium Copyright Act (DMCA). This is called a DMCA takedown, and it involves sending out a notification to a company (which could be a webhosting, an online search engine or an internet service provider). There are several legal considerations that require to be fulfilled prior to many company will comply, however if the DMCA takedown does not work, the company has other legal options it can think about.

It is essential to construct and thoroughly cultivate a good online reputation Sometimes, this can need legal action in conjunction with search engines and other provider, but there is no replacement for tracking and maintaining an active, favorable presence online.

How to monitor your online track record.
Keeping an eye on an online credibility isn’t simply doing a quick Google search every from time to time to see what turns up. There are a number of excellent tools available that can evaluate large amounts of information to keep an eye on points out, customer perception and unfavorable complaints and info. Registering for one, or numerous, of these tools can assist give a company a regular report on areas of concern with its online track record.

There are plenty of such tools readily available, and many of them perform comparable functions, these are the features that any reliable brand tracking software application you utilize need to have:

Sentiment analysis: uses AI to analyze consumer understanding and whether belief is trending favorable or unfavorable

Social network monitoring: monitors social media platforms for brand mentions

Google tracking: monitors Google search results page

Filtering: multiple alternatives to sort and filter out information

Blacklist and whitelist websites: inspect to see if a site is blacklisted due to spam

Monitor individuals: screen points out of single entities

A fast Google search can reveal lots of such tools, but here’s an excellent list to start with. Limiting the desired functions and having a great concept of your factor for signing up for an online credibility management tracking tool is essential to selecting the best one for your requirements.

Related: How to Develop Your Online Track Record

How to manage your reputation on social networks
A subset of online tracking is social networks monitoring; it’s particularly important that a company has a social networks strategy and manages its different profiles closely. Social network has the possible to build an excellent credibility, however it can also quickly degrade into a PR problem.

There are numerous tools readily available for companies that want to outsource or automate their social media monitoring. A few of these consist of:



Meltwater Buzz


Sysomos Heartbeat

Exact MP+ Social

Each of these tools varies in its rates and just what it uses, however the majority of offer some sort of keyword “listening” abilities throughout numerous social media platforms that can help a brand get a feel for how it’s being talked about. Because there are literally billions of tweets and posts flying across the web during any given day, it’s valuable to have a dedicated third-party service out there doing the heavy lifting.

It’s important to get a feel for how the target audience discusses the brand name, customize the technique appropriately and preserve a communication style that’s consistent with the brand name’s overall image. Discussions should be taped both for continuity as well as insights and reports produced and shared throughout the company on a routine basis to help inform executive method.

Handling online haters and trolls
Any business who has watched on social media and the news over the past years has seen firsthand the havoc that an Internet mob can wreak on a company. A single troll can make a defamatory post, then it begins trending on Twitter, and before the PR team can respond, there’s a mob calling for boycotts and reaction.

If a brand name finds itself at the mercy of the mob, the first thing it ought to do is work with an expert to handle the action. In the lack of a cohesive crisis plan, any sort of reaction is apt to make things even worse, not much better. Preferably, the business currently has a professional track record management firm on retainer and a strong prepare for dealing with an Internet mob.

If there’s a genuine complaint or concern that underlies the reaction, it is essential the company addresses that release in its reaction. Genuine complainers will frequently be calmed by a suitable action, however giants or haters are usually just aiming to make trouble and won’t be pleased with any response. It is very important to filter out these genuine grievances in any action. Obviously, if there’s libel or defamation involved, the track record management firm must move quickly to get the content removed or initiate legal action.

Can I demand defamation or slander?
Demanding damages as a result of defamation or slander on the Internet can be tricky, but there is precedence for it. When submitting a suit, it helps to document a clear loss of earnings that carefully associates with the timeframe the disparagement happened, and being able to show an intent to damage or libel is also important. If a company can show clear proof of both of these elements, suing for damages is much more feasible.

When determining just how much in damages to look for, it’s crucial to be able to demonstrate how much value each customer gives the table. Knowing this helps determine how much potential revenue is lost as a result of online character assassination in addition to just how much actual revenue is lost if consumers stop doing business as a result of the defamatory content. Legal repercussions for damaging online conduct are still in their infancy phases, judges and lawyers are taking libel claims more seriously.

It’s your reputation
Monitoring your online reputation doesn’t have to be a chore, but it should be high on the list of brand name management priorities. At the end of the day, it’s your credibility, and following these ideas will assist put you back in control of how it’s perceived online.

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